Department of Defense Education Activity/Flooring Inventory Study

Flooring Inventory Study, Department of Defense Education Activity(DODEA), Domestic Dependent Elementary and Secondary Schools (DDESS)

The Flooring Replacement Planning objective is to determine a replacement schedule for all carpeting located in the DoDEA-DDESS schools.

Description of Work
A comprehensive flooring inventory is being conducted in all DDESS schools to identify flooring systems and asbestos to facilitate short- and long-range planning for carpet removal.

Existing School Master Plans, AHERA Reports and an Alpha flooring report are the primary sources of flooring and ACM data. Site visits, when coordinated with other studies, has supplemented data findings. Flooring information will be incorporated into the existing HVAC PM database as it is linked by the room (FUS) data. The data is organized in a database by school, by building, by room. Flooring information and asbestos data will be summarized by query specified reporting formats and by intelligent drawings. A detailed unit price cost estimate will be generated to develop a 3-, 5- and 10-year carpet removal plan to assist DDESS in identifying and prioritizing projects for annual funding and coordinating carpet removal projects with other projects.

Site visits have supplemented report data at schools located at Fort Campbell, Quantico, Dahlgren, Camp Lejeune, Fort Knox, Dover, Fort Rucker, Maxwell, Rucker and West Point.

Field data collection:
 * Flooring Type (Carpet, Tile, Wood, Cement, Cove Base, etc... )
 * Floor size/type
 * Floor color/description
 * Area affected (NSF or LSF)
 * ACM
 * Comments (AHERA Report, Master Plan)
 * Condition Assessment (to be defined)

Business Drivers

 * 1) Provide new support at facility operations level
 * 2) Better prioritize allocation of resources to project in need
 * 3) Increase efficiency of district logisticians, maintenance staff
 * 4) Coordinate information sharing to reduce duplicated and cross-purpose efforts (work smarter)
 * 5) Replacing roof, replace HVAC at same time
 * 6) Changing furniture, replace carpet at same time
 * 7) Better organize information and provide functions to better automate tasks
 * 8) Budgeting
 * 9) Project coordination
 * 10) Preventive maintenance
 * 11) Build a flooring asset inventory tied to Facility Utilization Survey (FUS) data
 * 12) Establish a carpet removal plan
 * 13) Baseline existing flooring systems
 * 14) Identify immediate system needs such as ACM removal
 * 15) Prioritize projects
 * 16) Develop unit price cost estimate
 * 17) Coordinate carpet replacement schedule with existing project schedule
 * 18) Continue on path to build interoperable facility management framework/tools with facility assets that eliminates duplication
 * 19) PM Study
 * 20) Capacity Calculator
 * 21) Corridor
 * 22) Master Plans
 * 23) Building Automation
 * 24) Security studies
 * 25) Enable better information sharing
 * 26) Provide quantifiable asset information to enable better decision making
 * 27) Change asset management from computer function-based to real world conceptual model (by facility/room)

System Goals

 * 1) Develop "intelligent" drawing environment using GIS mapping or similar means to summarize data
 * 2) Remotely accessible
 * 3) Interface that supports interactive access, update, & reporting of facility information
 * 4) Provide data update capabilities to maintain ongoing inventory, action results, maintenance history and future inspections of flooring.  Facilitate maintenance of flooring system assets in DoDEA school facilities
 * 5) Collect locations, properties, conditions and recommended actions
 * 6) Easy-to-use, intelligent interface that encourages comprehensive data maintenance
 * 7) Update asset inventory as equipment replacements/changes occur
 * 8) Realign asset information to facility/room model
 * 9) Reporting capabilities:
 * 10) Progress and trending
 * 11) Graphical
 * 12) by site plan, shading, symbols indicating measures/conditions
 * 13) using graphs, pie charts, etc.

Technology
Ruby-on-Rails is the development environment. PostgreSQL and PostGIS are data stores and provide web based GIS functions.

See system design page

Information Exchange

 * Corridor (FUS)
 * SchoolDude

Actors

 * Chief (DoDEA, DDESS, DoDDS-Europe, DoDDS-Pacific)
 * Facility Engineer
 * District Logistician
 * Installation Maintenance Manager
 * School maintenance worker/custodian
 * School Admin (superintendent, principals)
 * Contractors
 * Corridor (FUS)
 * PM System
 * Facility Calculator
 * Resources

insert use case diagram

Flooring Groupings
CARPET
 * Carpet
 * Carpet - interweave
 * Carpet - Squares

TILE
 * Terrazzo
 * Tile
 * Tile - Ceramic
 * Tile - Linoleum
 * Tile - Quarry
 * Tile - Rubber
 * Tile - VFT

COVE BASE
 * Cove Base
 * Cove Base - Rubber
 * Cove Base - Vinyl
 * Cove Base - Wood

OTHER
 * Concrete
 * Epoxy
 * Floor Sheeting - Rubber
 * Floor Sheeting - Vinyl
 * Linoleum
 * Other
 * Resilient
 * Rubber Flooring
 * Subfloor Material
 * Wood
 * Wood - Finished

STAIRS
 * Stair Treads
 * Stair Treads - Rubber
 * Stair Treads - Vinyl

Period of Service/Schedule
Preliminary (65%) Interim Submittal - March 2009

Review Meeting - April 2009

Final Submittal - June 2009

Review Meeting - July 2009

Revised Final - August 2009

Deliverables
Deliverables provided are as follows for submittals indicated
 * 1) Kickoff Meeting
 * 2) Preliminary (65% submittal)
 * 3) Preliminary Review Meeting
 * 4) Final (95% submittal)
 * 5) Final Review Meeting

8 copies of each submittal distributed as follows:
 * Local school districts (installation level) - Attn: Facility Managers (2 copies)
 * USACE-SWF - Attn: Lynn Ray (2 copies)
 * DDESS ASC - Attn: Mike Chaney (2 copies)
 * PSC - Attn: Robert Rollo (1 copy)
 * PSC - Attn: Ken Johnson (1 copy)

All deliverables shall be provided in native electronic format and hardcopy to the DDESS program manager, the USACE program manager and to the designer of record. All deliverables shall also be provided in electronic format only to G&O - Attn: Kerri Reilly

Reporting
 * HVAC - refine according to Driskell's input
 * Summary on each page



Points of Contact
DDESS Program Manager


 * Mike Chaney, Facility Chief


 * DDESS Logistics
 * 400 West Park Drive
 * Peachtree City, GA 30269
 * Phone: (678) 364-8035    Email: mike.chaney@am.dodea.edu

USACE Program Manager


 * Lynn Ray


 * U.S. Army Corps of Engineers - Southwestern District
 * 819 Taylor Street
 * Fort Worth, TX 76102


 * Phone: (817) 886-1372    Email: lynn.ray@swf02.usace.army.mil

Architect/Engineer


 * Robert Rollo/Ken Johnson


 * Parkhill, Smith & Cooper, Inc.
 * 4222 85th Street
 * Lubbock, TX 79243
 * Phone: (806) 473-2200    Email: rrollo@team-psc.com